How Many Roaming Photo Booths Do You Need at Your Event?

Planning an event comes with a long list of decisions—and if you’re considering adding a Roaming Photo Booth (RPB) to the mix, you’re already on the right track to creating a memorable experience. But how many roaming photo booths should you actually have?

The answer depends on several key factors, including the size of your event, the flow of guests, and how much time you have to capture everyone. Here’s a quick guide to help you determine the right number for your event.

1. Event Size Matters

A good rule of thumb is that one roaming photo booth can comfortably engage around 100 people per hour. So, if you’re hosting a large event with 500+ guests, and you want everyone to have the chance to participate in a short window of time, you may want to consider multiple booths.

Example:

500 guests, 2 hours = 250 people/hour
You’ll likely need at least 2 roaming booths to make sure everyone gets a chance to have their moment.

For smaller events, one roaming booth is usually plenty. Adding too many can feel intrusive or distract from the event itself. The charm of a roaming photo booth is its casual, mobile nature—too many can clutter the space or overwhelm guests.

2. Time Constraints

Do you have a tight window for guest engagement? Say, a cocktail hour or a 90-minute reception? In this case, more booths mean faster coverage.

If your event has staggered arrivals or a longer timeline, one well-managed booth can work beautifully, especially when it’s staffed by someone who knows how to read the room and capture spontaneous moments.

3. Type of Event

Different event styles call for different setups:

Corporate events or brand activations often benefit from multiple booths to maximize brand impressions and minimize wait times.
Weddings, small galas, or private parties may only need one booth for a more intimate, organic experience.

4. Venue Layout

Large venues with multiple rooms or outdoor areas? Consider having a roaming booth focus on each major area. This ensures all guests get coverage, no matter where they are.

Final Thoughts

The perfect number of roaming photo booths isn’t one-size-fits-all. It’s about balancing guest count, time, and event flow. A well-placed roaming booth—or a few—can keep your guests entertained, energized, and ready to share their experience long after the event ends.

Need help deciding how many booths are right for you?
We’re happy to help you build a custom plan for your event’s unique needs. Reach out and let’s get started.

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Book your roaming photo booth today and let us capture every corner of the celebration—beautifully, instantly, and effortlessly.